Reminder: Submit W-2 Changes

w2 form irs

It’s that time of the year! Don’t forget to let us know of any changes or additions to your employer & employee payroll information by December 4, 2020.

  • Avoid significant amendments, reprinting fees, and IRS penalties by making corrections as soon as possible!
  • If you process payroll using our online platform please make all applicable employee changes in your system prior to December 4th, 2020.
  • Deadline for sending in changes to employee W-2 information via fax, mail, or email ([email protected]) is December 4th, 2020. Please note that our support team is unable to accept W-2 changes via phone.
  • Please remember, if we do not receive written documentation from your company of any changes, we will process your company’s W-2s accordingly. Any changes made after December 4th will be subject to administrative fees.

IRS Accuracy Penalties Apply to Forms W-2

Employers file Forms W-2 to the SSA annually. Because Form W-2 is an IRS tax form, IRS information reporting penalties apply under Internal Revenue Code (IRC) Sections 6721 and/or 6722 for failure to file and furnish, respectively, correct Information Returns by the required due date. Penalties may apply if an employer:

  • Fails to file timely
  • Fails to include all information required to be shown on Form W-2
  • Includes incorrect information on Form W-2 (including employee name and/or SSN that don’t match government databases)

Learn more on the IRS website here.

Let’s Talk

For more deadlines and reminders, download your Year-End Packet here. And don’t forget to follow us on FacebookTwitter, and LinkedIn for even more year-end tips & news!

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