Quarterly Payroll Reminder – Q3 2023


Reminder: Quarter-End Payroll Reminders Q3-23
As you prepare to process your last payroll of the quarter, don’t forget to submit any quarter-end adjustments to Southland Data Processing by September 27, 2023.

After September 27, 2023, corrections cannot be processed until all returns have been filed, requiring an amendment. Our team will begin processing amendment requests for Q3 2023 and prior beginning October 6, 2023.

Holds, Adjustments, & Amendments
If you need to submit any payroll adjustments, you will need to submit a Hold Form to our team.

This form is your way of notifying us if you have any adjustments to your payroll information for the quarter before we file your quarterly tax returns to avoid an amendment.

Important Deadlines
Deadline to submit Hold Form to SDP to delay Q4 Quarterly Processing: 9/22/2023.
Q3 2023 Adjustment Deadline: 7/27/2023.

SDP’s Standard Adjustment fees for payroll adjustments not related to ERTC, CARES, and/or COBRA are:

  • Adjustment without
  • Amendment: $150 per quarter
  • Adjustment with Amendment: $300 per quarter
  • SSN/Name Correction & Amendment: $75 per quarter

Conversely, adjustments for Employee Retention Credits (ERTC), CARES, or COBRA will follow the fee schedule below:

  • Fee: $950.00

If Qualified Wages are provided after tax filing has been completed. Fee break-down is $650.00 due receiving after the 15th of a quarter end date. $300.00 amendment and analyses of 941.

Deadline Date: Open charge for any ERTC Amendment/s needed for any quarter filed.

Adjustment Forms

Quarterly Tax Processing Hold Request Form – required for all payroll adjustments (including those related to ERTC, CARES, and/or COBRA).

Report & Tax Form Delivery
All client copies of Q3 2023 reports will be delivered by October 31, 2023 either through SDP Connect (in the Reporting module) or via secure file download.

Please note that in our efforts to be more eco-friendly, SDP no longer prints and mails quarterly tax forms and reports for clients with SDP Connect access. As always, you will be able to download these from the Reporting module in your portal if you require hard copies.

Quarterly Auto Processing
If your account is currently set up for automatic quarterly payroll processing, your first quarter payroll will be processing soon! As a reminder, if you need to change or confirm payroll numbers, please contact our support team by 2 PM PT on September 22, 2023.

Employee & Company Maintenance
To avoid costly adjustments and amendments down the line, quarter-end is a great time to make sure all of your payroll data is up-to-date. We recommend checking in with employees to confirm their name, address, and SSN on file to ensure accurate reporting throughout the year.

Additionally, notify SDP if any company-level information has changed. (For example, your mailing address for payroll packages and poster subscriptions!)

Future Updates
If you have any questions please feel free to contact us at (866) 946-2032 and a member of our team would be happy to assist you!

Additionally, for more business tips and reminders, be sure to check out the SDP Blog. Here, we post weekly content to keep you compliant and informed. And don’t forget to follow us on LinkedIn, Facebook, Twitter, and Instagram for more HR and business updates.


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