Accurate timekeeping is essential in order for businesses to maintain compliance and process accurate payroll. A timekeeping audit is helpful to businesses in order to ensure the appropriate processes and standards are in place. Setting a schedule to review timekeeping periodically can help ensure trust, cost savings, and address risk.
A thorough review of the organization’s Timekeeping Policy is at the forefront of priorities. Employers should establish and maintain a policy that is regularly communicated to employees. Employees should understand and acknowledge the policy and agree to the guidelines. Employers should also maintain a record of the signed policy and require managers to enforce the timekeeping expectations.
The timekeeping policy must also comply with local, state and federal laws as applicable. It is best to consult with a professional human resources advisor to verify compliance and ensure all regulatory compliance issues are met.
Automated timekeeping systems help support an organization’s timekeeping policy by providing limitations, record keeping and reporting. For example, automated timekeeping systems can provide detailed time and labor insights for hours worked, overtime, meal breaks, and more. These systems also generate reports to help leadership and management make informed decisions and support timekeeping compliance.
It is also important to make education and training part of the evaluation process. As stated earlier in regards to policy acknowledgement, it is valuable to offer employees training and support in using the timekeeping system appropriately. Consider providing best practices, highlight policy updates, and troubleshoot common issues.
Lastly, regular monitoring and review is essential to timekeeping policy effectiveness. Specific steps may vary depending the organization’s unique needs and requirements.
*Southland Data Processing, Inc. (“SDP”) is not a law firm. This article is intended for informational purposes only and should not be relied upon in reaching a conclusion in a particular area of law. Applicability of the legal principles discussed may differ substantially in individual situations. Receipt of this or any other SDP materials does not create an attorney-client relationship. SDP is not responsible for any inadvertent errors that may occur in the publishing process.